GES Launches Nationwide Staff Job Evaluation Exercise to Align with New Scheme of Service

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ACCRA — In a major institutional move targeting structural modernization and workforce optimization, the Ghana Education Service (GES) Headquarters has officially ordered a nationwide audit and validation of all staff personal records. The initiative, structured as a comprehensive Job Evaluation Exercise, is being executed in tight collaboration with the Fair Wages and Salaries Commission (FWSC) and the Public Services Commission (PSC).

According to an official memorandum dated June 8, 2026 (referenced as My Ref. No. GES/DD-G(MS)/1/26/306 , the sweeping exercise forms a critical component of the implementation arrangements for the newly established Scheme of Service. The primary objective is to rigorously validate, update, and align the personal records of all personnel currently serving within the public education framework.



Urgent Mobilization Directed to Regional Heads

The directive, issued and signed by Prof. Smile Dzisi (Mrs.), the Deputy Director-General (Management Services) on behalf of the Director-General, places a heavy administrative burden on all Regional Directors of Education. Given the high stakes and the explicit urgency outlined by headquarters, Regional Directors have been instructed to immediately coordinate with all Metropolitan, Municipal, and District Directors of Education under their jurisdictions.


The scope of this command requires local directorates to systematically collect and forward the physical personal files of every staff member. These portfolios are to be routed through the regional offices and delivered directly to the Human Resource Management and Development (HRMD) Division Secretariat at the GES Headquarters in Accra.

📋 Mandatory Documentation Requirements

As per the official directive in IMG_1806.jpg, each submitted personal file must, at a minimum, contain the following verified items:

  • Letter of Appointment: The original framework document establishing employment.

  • Personal Record Form: Must be completely filled out and signed by the employee.

 

  • Academic and Professional Certificates: Only certified true copies will be accepted for verification.

 

  • Promotion Letters: Copies of all previous advancement letters tracking career progression.

 

  • Supplementary Dossiers: Any relevant personnel documents relating to the staff's career progression and status within the Service.

 

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Rigorous Vetting and Structural Deadlines

To ensure processing efficiency and prevent administrative bottlenecks at headquarters, the memorandum notes that files must be meticulously vetted for completeness prior to transit. Regional and district offices are required to arrange the files systematically on a Metropolitan, Municipal, and District basis, cataloged precisely in the order specified in the directive.


Management has explicitly emphasized the "time-bound nature" of this exercise, describing it as fundamental to the successful roll-out of the new Scheme of Service. Consequently, regional offices have been commanded to accord this assignment the highest administrative priority, ensuring that the required files reach the HRMD Division strictly within the timelines detailed in the schedule appended to the directive.

Wide Institutional Oversight

Indicating the scale and internal significance of this audit, the communication has been copied extensively to key administrative and financial oversight organs within the service. Internal stakeholders copied include the Director-General, the Deputy Director-General (Quality and Access), the Director of HRMD, the Chief Internal Auditor, the Acting Director of Finance, and the Head of the Payroll Unit.

The deep involvement of both the internal audit and payroll units signals that this evaluation may also function to streamline payroll registries, eliminate structural discrepancies, and establish a clean, verified database to govern future promotions, remuneration structures, and career advancements under the modernized Scheme of Service.


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